Archive for the ‘New Features’ Category

Gmail now supports billFLO!

Tuesday, May 18th, 2010

We’re super excited to be part of Google’s big announcement this morning – Gmail now supports contextual gadgets, including the new billFLO Connect Gadget!

Now review and approve invoices directly inside GMail

Google’s Gmail contextual gadgets are extensions to Gmail that provide contextual information related to the email in your inbox. The billFLO gadget lets you review and approve invoices from inside Gmail, based on approval requests in your inbox.

We’re very excited that we are able to offer this gadget, which enables our customers be even more productive.  As a member of The Small Business Web, we’re an ardent supporter of giving small businesses connected-tools to take the friction out of running their business.

The billFLO Connect Gadget does that by streamlining the process for employees to review and approve invoices directly inside Gmail.  Employees no longer need to take the extra steps of clicking links and logging in to the approvals portal.  Invoices can be reviewed, approved or rejected, and comments can be added, all within Gmail.  The billFLO Gadget sends your approval right back to your accountant so the invoice can be paid.

Google Apps and billFLO users can now enjoy the benefits of truly integrated applications to make running their business easier!

To add the free billFLO Connect Gadget to Gmail, visit our listing on the Google Apps Marketplace and click “Add it now”.

New Feature: Invoice Tracking

Tuesday, March 2nd, 2010

Do you ever get sick of those calls that start “Did you get my invoice?” or perhaps you’ve had to make those calls? Either way, chasing up invoices is painful and takes time out of everyone’s day.  The beauty of using an electronic invoice is that the computer can do that work for you.

Today we’re rolling out Invoice Tracking for the billFLO platform.  Invoice Tracking enables customers to give their suppliers a real-time, summary view of where invoices are in the accounts payable process.  Check out the video below to see how it works and see the other goodies invoice tracking provides. Oh, and we’re rolling this new feature out to desktop and online versions of billFLO as of today!

New Release: billFLO buyer Goodies for Everyone

Thursday, December 3rd, 2009

Hot on the heels of yesterday’s announcement, we’ve got more Goodies! This time it’s for billFLO buyer users . Today we’re announcing billFLO buyer supports approval workflow, rule-based importing and email receipt of invoices! Can I get wOOT wOOt!

Email Receipt of Invoices - when your vendors send your billFLO and PDF bills to your new billFLO email address, the bills will show up automatically in billFLO!

Approval Workflow – Is there an invoice a co-worker needs to see before you pay it? No problem, send her an approval request to review the invoice. She can review and approve it in her browser. (Check out the vid below of approvals in action)

Rule-Based Importing – billFLO now analyses invoices as they are received, according to your rules, to pre-assign accounting info (account, project, etc) and require approvals as needed.  Now, when your rules have been satisfied you can import all those invoices with a single click!

And, one more piece of good news. We usually roll out new releases by accounting system, but not this time. Our dev team has been working super hard (thanks guys!) to make these features available for ALL our users as of today.   

You can get this release of billFLO buyer here or just open billFLO buyer and you’ll be prompted to download the new version. Enjoy!

Welcome Do it Best Hardware Stores!

Wednesday, December 2nd, 2009

Wouldn’t it be rewarding to be able to make a living helping your local community? There’s a shining example of a business that does just that – your local hardware store. Here’s a place where customers can buy that lamp for the christmas tree lights, get advice on their next DIY project and even get special stuff ordered in for them (try that at Home Depot!).

What’s probably not apparent though, is that in the back office the hardware store owner is struggling under mounds of paper invoices. Every hammer, trash can and piece of timber ordered results in an invoice! In some cases a mom-and-pop store will have a full time bookkeeper just to deal with the invoices.

So, we’re extra happy to announce today that we’ve got something to make hardware store owners life easier. We’re expanding the billFLO invoice network to enable Do it Best store owners receive their invoices electronically with the billFLO buyer service. That’s right, the network of 4,100 independently owned Do it Best stores can now receive all their Do it Best invoices in billFLO format, straight to their PC. Enjoy!

billFLO Invoices for everyone!

Wednesday, November 11th, 2009

Since our last big launch we’ve been inundated with requests from eager Accounting System Vendors looking to add billFLO functionality to their offerings. So, I’m happy to announce, that today we’re making billFLO machine readable invoices available to every small business with the launch of our billFLO seller API!

Our launch partner for the API, Clarity Accounting, deployed billFLO in just a few hours for their customers. So, start lobbying your accounting system provider to get you billFLO invoices!

Find out more at www.billflo.com/developer.php

billFLO Ian

New Release: billFLO seller for QuickBooks (v2.1.12)

Thursday, August 20th, 2009
Hot on the heels of last months release, comes (v.2.1.12) of billFLO seller for QuickBooks. As usual, there are lots of nice goodies most significant of which is support for batching of invoices.

- Invoice Batching: Instead of a customer receiving one email for each invoice, billFLO seller now batches the invoices in one file and attaches it to a single invoice. This makes it a single- action for the customer to add the invoices to billFLO buyer.

- When customizing emails, added the ability to customize the subject line.

- Fixed bug where PDF Invoices were marked as paid even if they were only partially paid.

- Fixed bug where “Pay Url” value would persist in the billFLO invoice when not selected in preferences

And, billFLO seller continues to be one of the quickest and easiest ways to email invoices from QuickBooks.

To get your free copy, simply click here and select QuickBooks Desktop from the Accounting System drop down menu. To upgrade to this new version, click Check-for-Update under the Help Menu and follow the prompts.

New Release: billFLO seller for Quickbooks

Wednesday, July 15th, 2009
We quietly launched a substantial new release of billFLO seller for QuickBooks on Monday. The new version has lots of cool new goodies including;

- A significantly streamlined User Interface

- “My billFLO Stats” to keep track of your billFLO usage

- Support for sending billFLO invoices via the billFLO email server or your own email server

And, billFLO seller continues to be one of the quickest and easiest ways to email invoices from QuickBooks.

To get your free upgrade, simply click here and select QuickBooks Desktop from the Accounting System drop down menu.

Please let us know how you like it!

billFLO Ian

Happy 1st Birthday billFLO. So, what have we learned?

Thursday, July 2nd, 2009

Today marks exactly one year since we launched the very first version of billFLO.  So, its time to take stock again and see what we’ve learned.

In preparation for this post I looked back at the post I made 42 days after our first launch . Suprisingly, the 4 points I made back then are all still valid, albeit I have a much deeper understanding of each. To the original lessons, here are a couple more things I’ve learned running a startup for a year.

1. Customers don’t tell you what they want

With all the metrics, real time data and customer discussions you would think it would be easy to know what people want. Its not.  It doesnt matter if you’re talking to a supplier, an investor or a customer; people just dont say what they really want. Its mainly because they arent quite sure. I now realise the converstation is the first step in a long process of working out what people want. Step 2 is ruminating, digesting, analyzing the information I’m hearing and Step 3 is deciding what you *think* you’re being told.

I dont think there is any fix for this, other than understanding this is the way it works.

2. Remember your company values

This one really suprised me. At the very start of billFLO we sat down and spent some time discussing how we wanted to run our own business. A lot of it was around culture and treating customers right. I honestly felt it wasn’t worth starting the business if we weren’t going to do our damndest to have happy customers.

However, in the heat of the battle I’ve seen us slip, trip and stumble in this regard. It usually happens late at night around some feature and goes like this “Oh, that’ll be a pain to develop and we dont have time to test it. How many people will have this problem anyway? Lets put it in the next build”. The problem is the discussion is from our perspective rather than our customer’s.

There isn’t a quick fix for this. In the cauldron of rapid innovation some things cant be completed to the exacting standards we want.  But, I’ve resolved to make sure we get better at this.  The fix is probably somewhere inside of process and re-inforcing our customer focused culture. Stay tuned to see how we get better at this!

3. Startups are a f*cking roller coaster

I had definetly been told this and read it many times before. What I didn’t really understand is the extent to which it is an emotional, physical and mental roller-coaster. It’s compounded by the fact that you are so close to the details that its hard to get perspective.

The best way I can describe it is through my love of racing. My dad raced before me and many of my closest friends are car racers, so its something I understand intimately.   Strapped to a hulk of speeding metal and fibreglass, a single lap contains the range of emotions from real fear for your life when something goes wrong, to self-recrimination at not doing a corner well, to anger over another competitors actions, to pure joy at winning. All of this happens in a minute or two and when its over its hard to rationalize it. Startups have that same density of emotions and it’s tough to deal with.

The fix (or at least a salve) for this one is simple - have a group of peers in the same role as you. For me, I have group of CEOs I can call or meet up with at a moments notice when I need support. I think of it as my entrepreneurs anonymous group!

(P.S. for more on this topic, check out this great post by Mark Dowds, CEO of Brainpark)

4. Biases are dangerous

When you’re a small operation, you dont get the luxury of being a specialist. This means there is no chance to indulge a bias towards spreadsheets, copy-writing, usability-testing, customer visits or whatever it is you enjoy most.

The good news is that there is a long list of things to do and your favorite activity is on there. The bad news is you will gravitate to these activities and the scary stuff will get deferred. This becomes really dangerous in the context of strategic activities. As an exagerated example, not many of us like direct sales.  If your bias is to avoid having to do direct sales, you could convince yourself the business can achieve its objectives through online advertising. Its sounds silly I know, but it happens.

I’ve also seen this play out in terms of what people are comfortable with. It can play out as always wanting to do things a certain way or always leaning towards a particular technology or even favoring a particular individual.

The fix: Know your own and your team’s biases. Then watch for them showing up in the decision making process.

(P.S. Ironically I’m reading a book about this very subject right now: The E-Myth by Michael Gerber )

To wrap-up, I hope all the lessons above prove helpful to other entrepreneurs starting out. Please remember though, these are the things *I* think will ultimately drive our success. I could be very wrong.

In the meantime, I invite you to follow along with us and find out!

Your thoughts?

billFLO Ian

More new features: Import a credit

Thursday, May 14th, 2009

We’ve got another new feature for billFLO buyer users! Lets say you have returned some stock to your supplier or been given a credit for faulty goods you purchased. How do you import a billFLO invoice as a credit so that your books correctly reflect the credit?

Easy, use “import as credit” on the invoice detail window.

P.S. To get the latest release of billFLO buyer click here or, if you have billFLO buyer already, click “check for update” under the help menu.

New billFLO buyer Feature: Notify Vendors

Wednesday, May 13th, 2009

We like to think billFLO invoices are a little addictive, once you’ve received one, you want MORE! So, in today’s new release of billFLO buyer, we’re adding (amongst other things) a cool new feature, “Notify My Vendors”. Its gets you more billFLO invoices, sooner.

“Notify My Vendors” lets your suppliers and vendors know that you are now accepting billFLO invoices and outlines the benefits of sending billFLO invoices.

Watch the video to learn more and let us know what you think!

P.S. Its quick and free for your vendors to send you billFLO invoices!
P.P.S. To get the latest release of billFLO buyer click here or, if you have billFLO buyer already, click “check for update” under the help menu.